Transform your Gmail inbox into an intelligent lead management system that automatically classifies customer emails by urgency and business value, then syncs everything to a lightweight CRM dashboard. This AI-powered workflow eliminates manual email sorting and ensures you never miss a critical lead or customer request. What this workflow does The system operates through two connected workflows that turn Gmail into a comprehensive lead desk. The first workflow continuously monitors your Gmail inbox, retrieves and cleans incoming emails, then uses AI to analyze each message across multiple dimensions including urgency, intent, sentiment, department requirements, technical details, and business value. Each classified email receives a color-coded response deadline: RED: Critical issues requiring response within 1 hour ORANGE: Urgent leads or follow-ups needing 4-hour response YELLOW: Standard leads or requests with 24-hour deadline GREEN: Low-priority messages allowing 48-hour response The classified data is published to Redis for real-time processing. The second workflow listens for Redis events and automatically logs each case to Supabase/PostgreSQL, creating a structured CRM database with follow-up tracking capabilities. Use cases Contractors managing customer inquiries and project requests Freelancers tracking leads and client communications Local service businesses organizing customer support tickets Small teams without dedicated sales or admin staff Service providers needing structured lead qualification Technical details This n8n automation workflow integrates Gmail OAuth2, Groq AI API, Redis messaging, and Supabase/PostgreSQL database. The workflow uses Gmail nodes for email monitoring, code nodes for data processing, Redis for event streaming, and filter nodes for message routing. Optional Mem0 API integration provides enhanced AI memory capabilities. Fully customizable to match your business processes - adjust blocked Gmail labels, AI classification prompts, response deadlines, Redis channels, Supabase schema, and dashboard views to fit your specific workflow requirements.
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