Why are there so many different organizational systems and time management methods out there? The answer is simple: it’s like any other personal challenge, like weight loss or money management. There is no simple, one size fits all answer. You must build a solution that works for you. Over the course of this program, we will explore various time management and organizational tools and techniques so that you can build a customized productivity plan for your personal and professional lives. At the end of the course, you will emerge with a plan that works for you, so that you can start regaining control of your life! After you complete this course, you will be able to: Identify what personal efficiency is, what skill sets can improve your personal productivity, and what attitudes we should cultivate. Explain why multi-tasking is a myth. Describe what role long-term goals play in short-term efficiency. Share a personal vision and develop dreams and goals from it. Apply the 80/20 rule and learn how it should affect planning. Identify the characteristics of a good organizational system. Develop a plan for an efficient workspace, including a customized information center and a filing system. Apply a system that will allow you to process any type of information that crosses your desk, including e-mail, electronic files, paper files, voice mail, text messages, and drop-in visitors.. Use the Eisenhower principle to prioritize work. Say no. Use routines to simplify your life. Understand why you procrastinate and develop methods for tackling tasks. Apply ideas and tools to make your household more productive and efficient. Course Topics: Session One: Course Overview Learning Objectives Session 2: Understanding Personal Efficiency Defining Personal Efficiency In the Groove A Holistic Approach Time Management vs. Personal Productivity Session 3: Developing the Right Attitude Useful Skill Sets Useful Attitudes Why Multi-Tasking is a Myth Session 4: Laying the Foundation Creating a Personal Vision Statement Step One: Identifying Your Values Bringing It All Together Step Three: Put it all Together Making Connections Identifying Dreams and Setting Goals Getting Some Ideas SPIRIT Putting it All Together Session 5: The Building Blocks of a Good Organizational System Pareto's Principle Characteristics of a Good Organizational System Building a Customizable System Session 6: Creating the Right Environment Garbage Out! Step Two: Make an Action Plan Step Three: Get Started, Part One Step Three: Get Started, Part Two Step Four: Finish the Task Laying Out Your Workspace, Part One Laying Out Your Workspace, Part Two Re-Designing Your Workspace Setting up a Daily System Priority Tray The Incubator Sample Incubator Using the Incubator Using the Incubator Each Day Setting up a Filing System Four File Types Filing Tips Putting Everything Back Together Putting it in Action, Part 1 Putting it in Action, Part 1 Session 7: Setting up your Virtual Environment Organizing Electronic Files Tips and Tricks Making Your E-Mail Program Work for You Commit to Your E-mail Program Take Some Training Set Up Folders Schedule Backups and Archives Automate What You Can Use Time-Saving Tools Exploring Applications Top Applications Session 8: Setting up Your Information Management Center Key Components of a System, Part 1 Key Components of a System, Part 2 Case Study: Sarah the Salesperson Case Study: Walter the Writer Case Study: Edna the Executive Assistant Making Connections Lessons Learned, Part 1 Lessons Learned Part 2 Session 9: Managing Information in Six Easy Steps GOPHER It! Processing E-Mail Messages Digging Donald out of the Hole Problem One Problem Two Problem Three Session 10: Prioritizing Your Tasks The Urgent-Important Matrix Matrix Overview Quadrant 1: Urgent and Important Quadrant 2: Important but Not Urgent Quadrant 3: Urgent but Not Important Quadrant 4: Not Urgent and Not Important Putting Tasks in Their Place Session 11: Saying No Techniques for Saying No, Part One Techniques for Saying No, Part Two Techniques for Saying No, Part Three Techniques for Saying No, Part Four Session 12: Creating Routines Why Routines? Start of Day Routine End of Day Routine Dealing with E-mail Session 13: Stopping Procrastination Now (Not Later!) Tackling Procrastination A Challenge to Change, Part 1 A Challenge to Change, Part 2 A Challenge to Change, Part 3 A Challenge to Change, Part 4 Session 14: Applying Our Lessons at Home Meals Exercise Fun Stuff Children Chores General Organization
