New Starter Checklist (UK)

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.hlb-pdp { --hlb-teal: #03989e; --hlb-teal-deep: #0a4a4d; --hlb-charcoal: #1f2d30; --hlb-charcoal-deep: #17383c; --hlb-charcoal-dark: #1c272a; --hlb-green: #5dcaa5; --hlb-coral: #F F6B47; --hlb-line: #E0EEEE; --hlb-soft: #FAFAFA; --hlb-text: #1f2a2b; --hlb-muted: #5b6b6d; --hlb-muted-light: #8a9799; font-family: -apple-system, BlinkMacSystemFont, "Inter", "Helvetica Neue", Arial, sans-serif; color: var(--hlb-text); line-height: 1.6; } .hlb-pdp * { box-sizing: border-box; } .hlb-pdp__head { margin: 0 0 34px; } .hlb-pdp__eyebrow { display: inline-block; margin: 0 0 12px; color: var(--hlb-teal); font-size: 12px; font-weight: 800; letter-spacing: 0.14em; text-transform: uppercase; } .hlb-pdp__lede { margin: 0; max-width: 860px; color: var(--hlb-muted); font-size: 17px; line-height: 1.65; } .hlb-pdp__lede strong { color: var(--hlb-teal-deep); font-weight: 800; } .hlb-pdp__badges { display: flex; flex-wrap: wrap; gap: 10px; margin-top: 20px; } .hlb-pdp__badge { display: inline-flex; align-items: center; border: 1px solid var(--hlb-line); background: #ffffff; color: var(--hlb-teal-deep); border-radius: 999px; padding: 8px 12px; font-size: 13px; font-weight: 750; } .hlb-pdp__section, .hlb-pdp__diff, .hlb-pdp__how { margin: 34px 0; } .hlb-pdp__h3 { margin: 0 0 10px; color: var(--hlb-teal-deep); font-size: 24px; line-height: 1.22; font-weight: 850; letter-spacing: -0.02em; } .hlb-pdp__sub { margin: 0 0 22px; color: var(--hlb-muted); font-size: 15.5px; line-height: 1.65; max-width: 880px; } .hlb-pdp__diff { background: #ffffff; border: 1px solid var(--hlb-line); border-radius: 20px; padding: 30px; box-shadow: 0 16px 38px rgba(10, 74, 77, 0.045); } .hlb-pdp__diff-grid { display: grid; grid-template-columns: repeat(2, minmax(0, 1fr)); gap: 18px; margin-top: 22px; } .hlb-pdp__diff-col { border: 1px solid var(--hlb-line); border-radius: 16px; padding: 22px; background: #ffffff; } .hlb-pdp__diff-col--bad { background: #FAFAFA; } .hlb-pdp__diff-col--good { background: #ffffff; border-color: var(--hlb-line); } .hlb-pdp__diff-tag { display: inline-block; margin: 0 0 12px; color: var(--hlb-teal-deep); font-size: 13px; font-weight: 850; letter-spacing: 0.08em; text-transform: uppercase; } .hlb-pdp__diff-col ul, .hlb-pdp__feature-list, .hlb-pdp__inside, .hlb-pdp__extras { margin: 0; padding: 0; list-style: none; } .hlb-pdp__diff-col li { position: relative; padding: 6px 0 6px 24px; color: var(--hlb-muted); font-size: 13.5px; line-height: 1.45; } @media (min-width: 901px) { .hlb-pdp__diff-col li { white-space: nowrap; } } .hlb-pdp__diff-col--bad li::before { content: "×"; position: absolute; left: 0; top: 7px; color: #8a9799; font-size: 15px; line-height: 1; font-weight: 850; } .hlb-pdp__diff-col--good li::before { content: "✓"; position: absolute; left: 0; top: 7px; color: var(--hlb-teal); font-size: 14px; line-height: 1; font-weight: 900; } .hlb-pdp__feature-list li, .hlb-pdp__inside li { position: relative; padding: 8px 0 8px 24px; color: var(--hlb-muted); font-size: 15px; line-height: 1.55; } .hlb-pdp__feature-list li::before, .hlb-pdp__inside li::before { content: ""; position: absolute; left: 0; top: 17px; width: 7px; height: 7px; border-radius: 999px; background: var(--hlb-teal); box-shadow: 0 0 0 4px rgba(3, 152, 158, 0.10); } .hlb-pdp__feature-list, .hlb-pdp__inside { display: grid; gap: 2px; } .hlb-pdp__inside { grid-template-columns: repeat(3, minmax(0, 1fr)); gap: 8px 18px; } .hlb-pdp__how { background: linear-gradient(135deg, #17383c 0%, #1f2d30 62%, #1c272a 100%); color: #ffffff; border-radius: 24px; padding: 32px; position: relative; overflow: hidden; box-shadow: 0 24px 60px rgba(10, 74, 77, 0.18); } .hlb-pdp__how::before { content: ""; position: absolute; right: -86px; top: -92px; width: 220px; height: 220px; border-radius: 34px; background: rgba(93, 202, 165, 0.10); transform: rotate(12deg); pointer-events: none; } .hlb-pdp__how > * { position: relative; z-index: 2; } .hlb-pdp__how .hlb-pdp__h3 { color: #ffffff; font-size: 13px; text-transform: none; letter-spacing: 0; margin-bottom: 8px; } .hlb-pdp__how .hlb-pdp__sub { color: rgba(255, 255, 255, 0.82); font-size: 17px; margin-bottom: 24px; } .hlb-pdp__steps { margin: 0; padding: 0; list-style: none; display: grid; gap: 14px; } .hlb-pdp__steps li { display: grid; grid-template-columns: 42px minmax(0, 1fr); gap: 18px; align-items: start; background: rgba(255, 255, 255, 0.06); border: 1px solid rgba(255, 255, 255, 0.14); border-radius: 16px; padding: 20px; } .hlb-pdp__step-num { width: 30px; height: 30px; border-radius: 999px; background: #ffffff; color: var(--hlb-teal-deep); display: inline-flex; align-items: center; justify-content: center; font-size: 13px; font-weight: 850; } .hlb-pdp__step-title { margin: 0 0 8px; color: #ffffff; font-size: 16px; font-weight: 850; line-height: 1.3; } .hlb-pdp__step-body { margin: 0; color: rgba(255, 255, 255, 0.82); font-size: 14.5px; line-height: 1.6; } .hlb-pdp__step-body strong { color: var(--hlb-coral); font-weight: 850; } .hlb-pdp__format-grid { display: grid; grid-template-columns: repeat(3, minmax(0, 1fr)); gap: 16px; margin-top: 22px; } .hlb-pdp__format-card { background: #ffffff; border: 1px solid var(--hlb-line); border-radius: 16px; padding: 22px; position: relative; } .hlb-pdp__format-card--rec { border-color: var(--hlb-teal); background: #F0FAFA; } .hlb-pdp__rec-tag { display: inline-block; margin: 0 0 10px; background: var(--hlb-teal); color: #ffffff; border-radius: 999px; padding: 5px 9px; font-size: 11px; font-weight: 850; letter-spacing: 0.08em; text-transform: uppercase; } .hlb-pdp__format-name { margin: 0 0 8px; color: var(--hlb-teal-deep); font-size: 17px; font-weight: 850; line-height: 1.3; } .hlb-pdp__format-desc { margin: 0; color: var(--hlb-muted); font-size: 14px; line-height: 1.55; } .hlb-pdp__note-stack { margin: 34px 0; border-top: 1px solid var(--hlb-line); border-bottom: 1px solid var(--hlb-line); } .hlb-pdp__note { margin: 0; padding: 0; background: transparent; border: 0; } .hlb-pdp__note + .hlb-pdp__note { border-top: 1px solid var(--hlb-line); } .hlb-pdp__note p { margin: 0; padding: 18px 0; color: var(--hlb-muted); font-size: 14.5px; line-height: 1.65; } .hlb-pdp__note strong { color: var(--hlb-teal-deep); font-weight: 850; } .hlb-pdp__note a, .hlb-pdp__extras a, .hlb-pdp__licence a { color: var(--hlb-teal); font-weight: 750; text-decoration: underline; text-underline-offset: 3px; } .hlb-pdp__note a:hover, .hlb-pdp__extras a:hover, .hlb-pdp__licence a:hover { text-decoration: none; } .hlb-pdp__section--extras { margin-top: 34px; padding: 28px; border-radius: 22px; background: linear-gradient(135deg, #17383c 0%, #1f2d30 62%, #1c272a 100%); position: relative; overflow: hidden; box-shadow: 0 20px 48px rgba(10, 74, 77, 0.14); } .hlb-pdp__section--extras::before { content: ""; position: absolute; right: -70px; top: -80px; width: 180px; height: 180px; border-radius: 28px; background: rgba(93, 202, 165, 0.12); transform: rotate(12deg); pointer-events: none; } .hlb-pdp__section--extras > * { position: relative; z-index: 2; } .hlb-pdp__section--extras .hlb-pdp__h3 { color: #ffffff; margin-bottom: 18px; } .hlb-pdp__extras { display: flex; flex-wrap: wrap; gap: 14px; margin: 0; padding: 0; list-style: none; } .hlb-pdp__extras li { padding: 0; margin: 0; } .hlb-pdp__extras li::before { display: none !important; content: none !important; } .hlb-pdp__extras a { display: inline-flex; align-items: center; min-height: 48px; padding: 12px 18px; border-radius: 12px; background: rgba(93, 202, 165, 0.12); border: 1px solid rgba(93, 202, 165, 0.28); color: #5dcaa5 !important; font-weight: 750; text-decoration: none !important; transition: transform 0.18s ease, background 0.18s ease, border-color 0.18s ease, color 0.18s ease; } .hlb-pdp__extras a:hover { transform: translateY(-1px); background: #5dcaa5; border-color: #5dcaa5; color: #17383c !important; } .hlb-pdp__licence { margin: 30px 0 0; color: var(--hlb-muted); font-size: 13px; line-height: 1.6; } @media (max-width: 900px) { .hlb-pdp__diff-grid, .hlb-pdp__format-grid { grid-template-columns: 1fr; } .hlb-pdp__inside { grid-template-columns: repeat(2, minmax(0, 1fr)); } } @media (max-width: 600px) { .hlb-pdp__diff, .hlb-pdp__how, .hlb-pdp__section--extras { padding: 24px 20px; border-radius: 20px; } .hlb-pdp__steps li { grid-template-columns: 1fr; gap: 12px; padding: 18px; } .hlb-pdp__inside { grid-template-columns: 1fr; } .hlb-pdp__extras { flex-direction: column; } .hlb-pdp__extras a { width: 100%; justify-content: center; } } UK right-to-work readiness Confident, compliant onboarding from day one. Capture the right-to-work evidence and essential documents from a named new hire and prove what was checked, by whom and when. Pairs with Contract England, Wales, Scotland & NI SME & startup friendly Delivered in minutes after setup This isn't just another template. Standard downloadable templates dump a blank document on you and hope for the best. Our Personalisation Studio walks you through every decision in plain English, so you know it's right. Standard templates Blank file, no guidance You guess if you've completed it correctly Generic clauses, no UK-specific tailoring No record of what was checked or when Personalisation Studio Plain-English questions answered as you go UK-specific decisions explained at every step Personalised to your company and new hire Keep an audit-ready record of what was captured What you'll receive A personalised PDF checklist, ready to issue and/or editable Word (.docx) master for internal reuse — depending on the format you select above. Captured RTW method (manual or Home Office share code), documents seen and any follow-up due dates — aligned to UK Home Office right to work guidance. Standardised manager prompts so the same evidence is collected every time — creating a clear audit trail. The Word version becomes your reusable internal template for every future new hire (when you choose Word). What's inside - prompts to collect Right-to-work documentation RTW evidence capture (passport, share code, visa) Signed Contracts P45 / new starter declaration Bank details for payroll Referee details Qualifications / certifications Drivers licence DBS checks How it works From order to personalisation to inbox in minutes — no waiting, no guesswork. 1 Purchase Straight after checkout, we email your dedicated studio link — private, personal and tied to your purchase. 2 Open the Personalisation Studio Answer plain-English questions about your company and new hire, it only takes a few minutes. We explain each UK-specific decision as you go. 3 Receive your documents Your chosen format(s) arrive in your inbox the moment you submit, typically within minutes. Choose your format Pick the format that suits your workflow today. The combined option gives you a ready-to-send PDF plus an editable Word master for long-term value. Personalised PDF Generated for one named individual or transaction. Ready to send. Not editable. Personalised Word Fully editable .docx. Reusable internally as your template for future hires. Most popular Personalised PDF + Word Send the PDF today. Keep the editable Word master for ongoing internal use. A friendly note. This checklist is a professional tool to standardise your onboarding. For complex scenarios, sponsored visas or unusual right-to-work cases, seek independent immigration or legal advice. Pairs with the rest of your onboarding pack. Use alongside our UK Offer Letter and UK Employment Contract or bundle all three in the Starter Pack. About add-ons. Eligible add-ons (where available) appear with your variant choice above. Selected add-ons are added to your basket alongside your main document at checkout. Optional extras Update Alerts Subscription On-Tap HR Support Read full licence terms in our Terms of Service. Show more