Notion Project Tracker for Architectural Studios A central project management hub built specifically for architecture practices Running an architectural studio means managing dozens — sometimes hundreds — of live projects at once. This Notion Project Tracker for Architectural Firms has been purpose-built to give studio leaders and teams a single, clear source of truth for every project, without overcomplicating workflows or exposing sensitive information. Designed for internal use only, this tracker is not a client portal. It is a studio operations tool that helps you maintain oversight, accountability, and clarity across all stages of your projects. Designed for Architectural Practices This tracker has been developed for studios handling a high volume of projects per year, where visibility, consistency, and team ownership are critical. To protect sensitive business information: Billing is recorded as percentages only, not dollar values Financial data remains comparable across projects without exposing revenue The system is designed to support internal decision-making, not external reporting Views Included Board View – Studio Overview The Board View provides a high-level snapshot of all projects at a glance, making it ideal for directors and senior staff. Track: Project name and job number Address Assigned staff member Billing percentage Council requirements Key notes and risks Perfect for weekly reviews, pipeline checks, and leadership oversight. Table View – Team & Meeting Management The Table View is designed for internal meetings and day-to-day team use. Track: Staff allocation and ownership Project status and priority Stage progress Meeting notes Billing percentage This view encourages accountability, allowing each team member to manage and update their own project data. Timeline & Calendar Views – Forward Planning The Timeline and Calendar views support short-term planning and workload forecasting. Use these views to: Visualise upcoming project timelines Identify workload clashes Plan staffing and delivery milestones For best accuracy, timelines should generally be entered no more than one month in advance, unless working on large, long-running projects. What You Can Track Per Project Each project entry can record a wide range of information, including: Project status and priority Assigned staff member Stage progress Address and job number Billing percentage Council requirements and status Civil Electrical Hydraulic Acoustic + More (18x pre-build consultant fields) Meeting minutes Project timelines Cautionary items and risks Even small details like the client’s coffee order Or add custom fields to suit your workflow Who This Is For Architectural studios managing multiple concurrent projects Directors seeking clearer oversight without micromanagement Teams wanting ownership of their own project data Practices using Notion as part of their internal operations Who This Is Not For Client-facing portals Financial accounting, time tracking or invoicing systems Small firms working on low volume projects (recommended minimum of 5x live projects to see full value)
